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PRIORITY SETTING AND RESOURCE ALLOCATION

This webpage is designed to provide tools and guidance that support the vital conversations, deliberations, and informed decisions that shape HIV care landscape. 

Every year the Denver HIV Resources Planing Council (DHRPC)  formalizes the Priority Setting and Resource Allocations for the next fiscal year. There is information on here to provide study materials, and every council member is expected to attend the PSRA meetings in August. Data training courses will be. offered address questions that you may have will be. offered, and members must attend at least 1 of the 3 data trainings in order to have a vote.

 

The PSRA is one of the major responsibilities that Planning Councils have. Your participation, consideration, and vote is imperative to the success of Ryan White in the Denver TGA. Your dedication is greatly appreciated.

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These pages provide a brief introductions, links to key information, and study guides to help prepare you for the vital decisions that will provide key services to to People Living with HIV (PLHIV) in the Denver Transitional Grant  Area (TGA).

RYAN WHITE PART A - SERVICE CATEGORIES

Review: Core and Support Service Categories

A service category is a provision that is designed to serve specific needs for people living with HIV (PLHIV). Ryan White Part A- Service Categories are divided into two types:​

Core Medical Services relate directly to the provision of HIV care and treatment Core Medical Service Categories: - AIDS Pharmaceutical Assistance (ADAP/ SDAP) - Early Intervention Services - Health Insurance Premium/ Cost Sharing Assistance - Home and Community-Based Health Services - Home Health Care - Hospice - Medical Case Management, including Treatment Adherence Services - Medical Nutrition Therapy - Mental Health Services - Oral Health Care - Outpatient/Ambulatory Health Services - Substance Abuse Outpatient Care

Support Services help PLHIV to stay in care and support better medical outcomes Support Service Categories: - Child Care Services - Emergency Financial Assistance - Food Bank/Home Delivered Meals - Health Education/Risk Reduction - Housing - Legal Services - Linguistic Services - Medical Transportation - Non-Medical Case Management Services - Other Professional Services - Outreach Services - Permanency Planning - Psychosocial Support Services - Referral for Health Care and Support Services - Rehabilitation Services - Respite Care - Substance Abuse Services (residential)

Note: At least 75% of funded categories should be core service categories. If support services used exceed 25% of funding Denver HIV Resources (DHR) must apply for a waiver.​

More information on service categories, including definitions and the allowable use of funds can be found in Policy Clarification Notice (PCN) #16-02 

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What is Priority Setting?

Priority Setting is the process of ranking Ryan White Part A service categories from highest to lowest priority based on the needs of  PLHIV in the Denver Transitional Grant Area (TGA). This ranking helps determine which services are most needed and only those that are prioritized can receive a funding allocation.

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This process is especially important when funding shifts occur (known as reallocations) or when unforeseen circumstances require contingency funding. For example, if federal funding changes impact Medicaid, the Planning Council may need to adjust allocations to address the resulting service gaps.

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Priority Setting is conducted annually. All 24 Ryan White Part A service categories are reviewed and the Planning Council is responsible for ranking them in order of importance.

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It’s important to note:

  • Not all service categories will receive funding.

  • The ranking order reflects need and not cost because some services may be more expensive to implement than others.

  • Core Medical and Support Services can be ranked at any level, depending on Planning Council consensus.

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To be most effective, Priority Setting should be completed well in advance of the Resource Allocation process. Early completion ensures that Planning Council members are familiar with priority areas, allows time for targeted data requests and listening sessions, and provides timely guidance to DHR.

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​ Step 1 :  Evaluation of the
Part A Service Categories
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Evaluation components determine where service categories will be grouped and includes: what is the service's importance (to PLHIV), impact (on viral suppression and HIV Care Continuum), utilization and demand, provision availability (of funding source), and cost value obtained through service delivery.

Here is a closer look at the components used to evaluate the service categories:

1. The Importance to PLHIV PLHIV-Centered Priority Setting By recognizing PLHIV as active participants—not just recipients—in the planning and implementation of HIV care, the Planning Council strives to strengthen a culturally responsive system at the heart of the Ryan White Part A program. Examples of why this matters: The needs of the individual changes throughout their lifetime. Above all else, a PLHIV experiencing homelessness may prioritize Housing Support Services above or Emergency Financial Assistance over other services which are critical for stabilizing their care and access to services. In the Denver TGA, Psychosocial Support Services have historically ranked high because social connection creates space for shared knowledge, emotional support, and empowerment.

2. Impact Service categories that support medication access, adherence, and clinical engagement are central to improving health outcomes for PLHIV and achieving viral suppression. The Planning Council considers how the delivery of services impacts the HIV Care Continuum when setting priorities. Examples: Access to HIV medication is essential for viral suppression and long-term health. ADAP plays a crucial role in ensuring affordability and continuity of treatment. PLHIV who use substances may face challenges with medication adherence. Access to substance use treatment and harm reduction strategies supports care retention and viral load management. Regular visits with HIV care providers help monitor health, adjust treatment as needed, and reinforce adherence-making Outpatient Ambulatory Health a key pillar in achieving viral suppression.

3. Utilization and Demand of Use The Planning Council considers how a service category is being used in the Denver TGA, and the demand for what it provides. Utilization of services informs how well a category is funded. Service Categories that are underspent may not be utilized as much as those with consistent overspending, indicating high demand. Examples: Oral health has a significant impact on overall health and the ability of PLHIV to thrive and it is consistently overspent and in high demand. Medical Nutrition Therapy can greatly benefit PLHIV—especially those managing other conditions like diabetes or gastrointestinal issues and utilization in the Denver TGA has historically been low. This may be due to a limited number of trained providers, lack of patient awareness, or a perception that nutrition support is less urgent than other clinical needs. Low demand also reflects broader changes in the health trajectory of PLHIV. As medical advancements have improved, overall wellness, many will no longer face the same nutritional challenges common in the early days of the epidemic. Despite its lower utilization, MNT remains essential for certain populations and warrants consideration based on targeted demand. It should also be noted that, while MNT is a core medical service, it is currently supported through other funding sources.

4. Provision Availability by Payor Source Ryan White Part A is the payor of last resort—meaning it only covers services when no other funding source is available. Priority Setting takes into account whether a service is already paid for by another payor, such as Medicaid, private insurance, or other public programs. This ensures Ryan White Part A funds are used efficiently and directed toward services that cannot be covered elsewhere. Examples: Initial Intake Appointment: For someone newly diagnosed who does not yet have insurance coverage, Ryan White Part A may fund the initial medical visit to ensure immediate linkage to care. Medical Transportation Services (MTS): If Medicaid or other public transportation benefits are not available or applicable, Ryan White Part A may step in to cover transportation costs for medical appointments. However, if another payor is available, that source must be used first.

5. Cost and Value of the Provided Service When setting priorities, the Planning Council considers whether the cost of providing a service is reasonable and sustainable within the available Ryan White Part A budget. Even if a service is in high demand, it must be weighed against how far the funds can stretch and the overall value it brings to PLHIV in the Denver TGA. Cost-effectiveness is a key factor—services that provide broad, sustained impact for a reasonable cost may be ranked higher than more expensive services that serve fewer people or duplicate efforts already funded elsewhere. Examples: Residential Substance Use Services: While important, these services come with a high per-person cost. In the Denver TGA, funding this category through Ryan White Part A would quickly lead to overspending, limiting available dollars for other high-impact services. Housing Services: The need for housing support is critical, but the scale of investment required often exceeds what Ryan White Part A can reasonably provide. As a result, funding housing at a meaningful level would compromise the program’s ability to maintain essential core medical services.

​​Priority Groups

Queue Sorting Methods - Grouping

Queue sorting tools may be used how a service category in determining how it should be ranked. Here’s an example of a queue sorting tool used to evaluate each service category, which is then placed into one of four groups.​​​​​​​

Now that you have become familiar with each ​​​​​​assign each of the evaluated service categories, it is assigned to the appropriate service standard group.

Next Step:  Council Discussion

Discuss, Propose, Finalize, Vote

Each service category has been evaluated and assigned into a group that should support the final ranking of all 24 services. Its a good idea to considering a few categories at a time, until the final priority setting is comes together. A motion and vote of approval is required.

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Also, this is the time to determine which categories, at this moment in time, will or will not receive funding percentages at resource allocations.

The Promise of Priority Setting

Priority setting isn't just a process; it's a promise. A promise that, no matter the changes in funding or policy, the Denver HIV Resources Planning Council is dedicated to follow mandated responsibilities with the hope that every person living with HIV has access to the services that will help them thrive. Together, we will continue to move forward, prioritizing the well-being of our community.

© 2025 Denver HIV Resources Planning Council

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