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GROUP AGREEMENTS
All attendees are asked to honor a participation process that values individual experience and expertise, and fosters a respectful and safe meeting environment. It is the responsibly of all members of the Planning Council to support the integrity of these key agreements.
PREPARATION AND STUDY
Planning Council members are expected to review meeting materials and other relevant information in advance. Independent study is encouraged, and members may receive support from Planning Council mentors (“Council Buddies”). Any member may request assistance from Planning Council staff to organize study group sessions. Staff are also available for one-on-one support meetings and to help create ad hoc study groups as needed.​
DISCLOSURE
The decision-making process is built on the understanding that, during meetings, individuals may choose to share personal information. Any information shared should be relevant to the agenda item or motion being discussed. Please note that it is not appropriate to share identifiable information about another person during council discussions. Throughout the year, meeting participants are required to attest to a Confidentiality and Responsibility Agreement, confirming their understanding and commitment to this principle.
CONFLICT OF INTEREST
To honor the expertise and perspectives of all participants while supporting objective outcomes, all members are required to disclose any service categories they are involved in that receive funding through the Ryan White Program. During important discussions, members may also declare if a perceived bias exists related to specific service categories. Each year, all members must read and attest to the Conflict of Interest (COI) Agreement.
The Planning Council Data Resource Hub compiles data sources and reference tools that guide and inform key decisions.
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An overview of the information available on the Hub, the Rules and Membership Development Committee (RMDC) has created a video walkthrough. Additional training videos on Ryan White Part A service categories and more can be found at the DHRPC Video Workshop page.
Members seeking additional information are encouraged to reach out to the Planning Council Chairs or Staff, a Council mentor (“Council Buddy”), or the Denver HIV Resources team.